Privacy policy
Ballymultimber Cottages Limited
Last updated: 12th January 2026
Ballymultimber Cottages Limited (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who we are (Data Controller)
Ballymultimber Cottages Limited
Northern Ireland, United Kingdom
Email for data protection queries: [email protected]
We are the data controller responsible for your personal data.
2. What personal data we collect
We may collect and process the following personal data:
Name
Email address
Booking and enquiry details
Marketing preferences
Competition entries
Website usage data (via cookies and analytics)
We only collect data that is necessary for the purposes outlined below.
3. How we use your personal data
We use your personal data for the following purposes:
To respond to enquiries and manage bookings
To administer competitions and prize draws
To contact competition winners
To send marketing communications where you have given consent
To improve our website and services
4. Legal basis for processing
Under UK GDPR, we rely on the following legal bases:
Consent – for email marketing and competition entries
Contract – to process bookings and enquiries
Legitimate interests – to operate and improve our business (where applicable and proportionate)
You may withdraw your consent at any time.
5. Competitions and prize draws
When you enter a competition (including trade show prize draws), we collect your email address (and name if provided) solely to administer the competition.
Competition data is used only for the prize draw
Winners are selected at random
Winners are contacted by email
Competition entry data is deleted within 60 days of the winner being confirmed, unless you have separately opted in to receive marketing communications
6. Marketing communications
If you opt in to receive marketing communications, we may send you emails about news, offers, and promotions relating to Ballymultimber Cottages.
Marketing emails are sent using a third-party provider (e.g. Mailchimp)
You can unsubscribe at any time by clicking the unsubscribe link in our emails
We do not send marketing emails without consent
7. Data sharing
We do not sell or rent your personal data.
We may share your data with trusted service providers (such as email marketing platforms or website hosting providers) only where necessary to operate our business, and only where appropriate data protection safeguards are in place.
8. Data retention
We retain personal data only for as long as necessary:
Competition entries: deleted within 60 days after the competition ends
Marketing data: retained until you unsubscribe
Booking and enquiry data: retained in line with legal and accounting requirements
9. Your data protection rights
Under UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your data
Withdraw consent at any time
Object to certain types of processing
Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO website: https://www.ico.org.uk
To exercise your rights, please contact us at [insert email address].
10. Cookies
Our website uses cookies to improve functionality and analyse website traffic.
Where required, we will ask for your consent before placing non-essential cookies on your device. You can manage or disable cookies through your browser settings.
11. Changes to this policy
We may update this Privacy Policy from time to time. Any updates will be published on this page.
Last updated: 12th January 2026
Ballymultimber Cottages Limited (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who we are (Data Controller)
Ballymultimber Cottages Limited
Northern Ireland, United Kingdom
Email for data protection queries: [email protected]
We are the data controller responsible for your personal data.
2. What personal data we collect
We may collect and process the following personal data:
Name
Email address
Booking and enquiry details
Marketing preferences
Competition entries
Website usage data (via cookies and analytics)
We only collect data that is necessary for the purposes outlined below.
3. How we use your personal data
We use your personal data for the following purposes:
To respond to enquiries and manage bookings
To administer competitions and prize draws
To contact competition winners
To send marketing communications where you have given consent
To improve our website and services
4. Legal basis for processing
Under UK GDPR, we rely on the following legal bases:
Consent – for email marketing and competition entries
Contract – to process bookings and enquiries
Legitimate interests – to operate and improve our business (where applicable and proportionate)
You may withdraw your consent at any time.
5. Competitions and prize draws
When you enter a competition (including trade show prize draws), we collect your email address (and name if provided) solely to administer the competition.
Competition data is used only for the prize draw
Winners are selected at random
Winners are contacted by email
Competition entry data is deleted within 60 days of the winner being confirmed, unless you have separately opted in to receive marketing communications
6. Marketing communications
If you opt in to receive marketing communications, we may send you emails about news, offers, and promotions relating to Ballymultimber Cottages.
Marketing emails are sent using a third-party provider (e.g. Mailchimp)
You can unsubscribe at any time by clicking the unsubscribe link in our emails
We do not send marketing emails without consent
7. Data sharing
We do not sell or rent your personal data.
We may share your data with trusted service providers (such as email marketing platforms or website hosting providers) only where necessary to operate our business, and only where appropriate data protection safeguards are in place.
8. Data retention
We retain personal data only for as long as necessary:
Competition entries: deleted within 60 days after the competition ends
Marketing data: retained until you unsubscribe
Booking and enquiry data: retained in line with legal and accounting requirements
9. Your data protection rights
Under UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your data
Withdraw consent at any time
Object to certain types of processing
Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO website: https://www.ico.org.uk
To exercise your rights, please contact us at [insert email address].
10. Cookies
Our website uses cookies to improve functionality and analyse website traffic.
Where required, we will ask for your consent before placing non-essential cookies on your device. You can manage or disable cookies through your browser settings.
11. Changes to this policy
We may update this Privacy Policy from time to time. Any updates will be published on this page.